Organized Travel Planning by Lisa Montanaro

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In Women
Jan 14th, 2014
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I not only love to travel, I love to plan to travel. I can spend hours researching locales and lodging choices, preparing itineraries, packing, etc. Therefore, it seems only fitting to share some of my well-honed travel planning tips so that you can benefit from my travel planning addiction, and enjoy an organized travel experience. The tips that follow may be common sense, but are not always commonly applied.

  1. Create a Personalized Packing List – Create a packing list on your computer so that you can revise it constantly as you travel and realize what you forgot and would have liked with you, and what you could have left behind. My packing list is organized into the following major categories: Essentials, For Business, For the Beach, For Overseas Travel, For Active Vacations. It is then further broken down into subcategories that are specific enough to easily grab and check off each item without too much forethought (and certainly without that nagging feeling of forgetting something). My list has been customized over years of traveling. Make your list work for you and your family by personalizing it to match your needs.
  2. Freshen Up Your Suitcases – Air out your bags before you pack. There is nothing worse than putting clean clothes in a stale smelling bag. (Hint: A scented dryer sheet or lavender sachet can work wonders.)
  3. Check Luggage Guidelines – Go online and check your airline’s luggage guidelines to ensure that your carry on will fit, and that you will not be charged extra if you exceed the weight restriction.
  4. Pre-Pack and Weigh – Print out your packing list in advance, and start laying out items so that you can get a visual snapshot of what you are bringing. It is wise to pre-pack in advance, especially with today’s strict airline luggage guidelines. I even recommend putting the items in the suitcase and weighing it. Better to know if you will make the cut at home when you can still remove things than to suffer an unexpected luggage fee at the airport.
  5. Pack Extra Storage Bags – Pack a few storage bags for small items, like shoes, etc. Make sure that one is waterproof in case you need to pack wet bathing suits on the trip back home.
  6. Get Your Gadgets in Order – Empty memory cards, and charge your phone and camera before you leave home. Consolidate power cords, chargers and extra batteries in your carry-on.
  7. Refill Prescriptions – Refill prescription medications in advance, and pack in your carry-on in their original packaging in order to pass muster with the TSA. This also provides you with an easy way to remember the exact specifications in the rare event that the medication gets destroyed (melts in the sun, gets wet, etc.) or you are delayed longer than expected, and need to arrange a refill while still away from home.
  8. Copy Important Documents – Carry duplicates of your passport and visa (if traveling outside of the country), travel itinerary, and any other vital documents that you need for safe travel, and keep them in a different location than the originals while traveling. Consider also emailing electronic copies to yourself or storing at a secure online site.
  9. Give Your Wallet a Diet – Pare down the contents of your wallet to only what you need during travel. Only bring essential documents, such as driver’s license, medical insurance card (check to see if you have coverage if going outside of the country), passport, and credit cards.
  10. Alert Credit Card Companies – Contact your bank and credit cards companies before you depart and inform them that you will be traveling, so that they will not be alarmed by out-of-town charges and put a security hold on your account.And one final tip:
  11. Inventory the Contents of Your Suitcase – Take photos of your clothes, shoes, and jewelry, which will serve as documentation if your luggage gets lost or stolen. Download the shots onto your home computer or upload them to an online site just in case. It may seem like overkill (don’t all insurance and risk management measures seem so unless you need them?), but it will save you a lot of stress and money if your luggage gets lost or stolen, as well as peace of mind while traveling.

Now, you are prepared to travel. You can relax knowing that the essentials are in order. Enjoy, explore, and make great vacation memories. Bon voyage!


Lisa Montanaro is a Productivity Consultant, Success Coach, Business Strategist, Speaker and Author who helps people live successful and passionate lives, and enjoy productive and profitable businesses. Her online learning platform, LMGUniversity.com, provides courses globally to improve people’s lives, businesses and careers. To receive her free Toolkit, Achieve Powerhouse Success with Purpose, Passion & Productivity, visit www.LisaMontanaro.com/toolkit. Lisa is the author of “The Ultimate Life Organizer: An Interactive Guide to a Simpler, Less Stressful & More Organized Life” published by Peter Pauper Press. Through her work, Lisa helps people deal with the issues that block personal and professional change and growth. To explore how Lisa can help you be purposeful, passionate and productive, contact Lisa at (530) 564-4181 or by e-mail at Lisa@LisaMontanaro.com.

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And if you liked these tips, feel free to check out Putting Pockets in Your Personal Life: 52 Tips to Implement Immediately. If you know you are operating without any “pockets,” and you realize that you have lost sight of the difference between calm and crazed, then this booklet will help you regain that realization and subsequently DO something about it.

Inside, you’ll find practical ideas to implement, letting you actually choose to put in pockets in your personal life (i.e., some protected space, both the physical and metaphorical). With these 52 tips in-hand, and you’ll be well on your way to greater peace of mind and productivity.

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